Home Services — Outsourced Payroll — UK Payroll — European Payroll — CIS Payroll — PEO — Employer of Record — RTI and HMRC Reporting Sectors UK Payroll European Payroll About Contact Book a Call →
Free Tool

See what payroll is really costing you

Add up your software fees and the hours someone spends running payroll, then compare it against RPS's simple fee of £1 per worker, per week.

Start calculating Get an exact quote
Why It Adds Up

Payroll costs hide in two places. The software subscription is the visible bill. The bigger cost is usually the hours someone in your team spends every week collecting timesheets, running the pay run, fixing errors and answering questions. This calculator puts both next to the RPS fee so you can see the full picture in under a minute.

Payroll Savings Calculator

Payroll services built around the way you employ

Change the numbers to match your business. The comparison updates as you type.

Step 1 — Your Team
RPS fee per worker, per week
£1.00 Fixed — one simple fee
Step 2 — Your Current Payroll Costs

Typical ex-VAT pricing as of July 2026 — edit the figures below if yours differ.

Step 3 — Your Cost Comparison

Your current setup vs RPS Contracts

Your Current Setup RPS Contracts
Monthly software cost £70.00 £0
Annual software cost £840 £0
Estimated annual staff time cost £5,460 £0
RPS annual service fee £0 £1,560
TOTAL ANNUAL COST £6,300 £1,560
You could save around £4,740 a year with RPS
RPS cost for 30 workers: £30.00 per week

These figures are estimates for illustration only and do not constitute a formal quote. Staff time is assumed to be released once RPS runs the payroll. Get in touch for exact pricing.

Reference

Not sure what you currently pay?

A rough guide to typical payroll software costs. Pick your provider in Step 2 of the calculator and we will pre-fill these figures for you.

Provider Base Fee (monthly) Per Employee (monthly) Notes
Xero (Grow plan)£37.00£1.50Payroll is an add-on — base plan required regardless of headcount
Sage (Essentials)£10.00£2.00First 5 employees included in base fee, then £2 per employee
Sage (Standard)£20.00£4.00Needed if you require CIS — not included on Essentials
QuickBooks (Core)£21.00£1.30Simple Start (£16) + Core Payroll (£5) combined base
BrightPay (cloud)Bandedn/aUp to 3 = £79/yr | up to 10 = £139/yr | up to 25 = £209/yr | 26+ = £289/yr (ex VAT)
Moneysoft£7.50£0.00From £90/year flat — cheapest standalone paid option, includes CIS
Employment Hero£0.00£0.00Free tier available — covers RTI and auto-enrolment
Staffology (IRIS)£43.00£0.00From £43/month, exact per-employee scaling varies — confirm on their pricing page

All figures ex-VAT, correct as of July 2026. Pricing changes over time — please check with your provider for the latest rates.

Get Started

Like the numbers? Get the exact ones

Tell us your worker count, pay cycle and current setup. We will confirm your actual per-worker fee and show what moves to RPS from day one.

Book a Call Outsourced Payroll →